Why Use Business Thank You Letters?
While a business thank you letter isn't a new concept, the impact it has makes a difference. If you as a boss send one to a subordinate, the simple act of sending a word of appreciation will speak volumes. Everyone likes to be appreciated. Sending a thank you is a nice PR touch that won't be forgotten.
Who Do You Send Thank You Letters To?
Send a thank you letter or note to a team member for getting a project done on time, a package delivered, after a presentation, staying overtime to complete a task, to a customer for purchasing a new product or service, for a referral, or appreciation for being asked to speak at a business function.
Buy Printed Thank You Notes
There are a variety of printed thank you notes available at office supply stores or online. This isn't the best way to show your appreciation in the business world. These notes are not cheap and adding a handwritten comment at the bottom of the card lacks impact.
It's Best To Hand Write Thank You Letters
Handwritten letters have the best impact. Granted, this takes time, but taking the time to express your appreciation for an associate, customer or community contact, is what it's all about.
Use Your Computer To Format And Print
Using a computer to make business thank you letters and notes is the best thing for those who are handwriting challenged and can't read their own illegible scrawl. However, it's nice to make a thank you letter stand out from a standard business letter. To do this follow these steps:
- Buy a supply of 81/2 x11-inch 24# parchment paper, 43/8 x 5/¾ A2 and full-size #10 parchment envelopes.
- Use a full sheet for a business letter thank you.
- Cut the sheets in half with a cutting board and use these for notes.
- Use your word processor to format your letter or note to fit in the center of the full or half parchment sheet.
- Print both with an inkjet or laser printer using a script font that best fits the page and your personality.
- Full sheets go into #10 parchment envelopes. Half-sheet notes are folded in half and inserted into an A2 envelope.
- Sign the letter or note, hand-address it and send it off.
Each note will have visual impact and look like you personally wrote it.
